Set up Address Book Sync


You can use RU Server to synchronize your address book between team members. Each team member will be able to view and edit the synced address book in their Viewer once they sign in on RU Server.

For simplicity, this tutorial will show how to set up address book sync with one address book and one user with full (read and write) access. But this is only part of what you can do. With this feature you can:

  • Add multiple users and groups and set permissions for them, including read-only access.
  • Grant different users and groups access to different folders of the same address book.
  • Specify inheritance rules for objects (address books and folders).
  • Sync multiple address books.

Create user accounts

  1. Install RU Server and make sure it is directly accessible to Viewers and Hosts.
  2. Open Admin Console and go to FileAddress book manager. File menu - Address book manager
  3. Right-click Users and select Create new user. Add new user
  4. Enter username and click Change password. New user dialog
  5. Set and confirm a new password, click OK, OK. Set password
  6. Click the green checkmark to apply the changes. Apply changes

Create address book and set permissions

  1. Right-click Address books and select Create new address book. Creating new address book
  2. Enter address book name and click Security. Address book creation dialog
  3. Click Add. Adding a user
  4. Select the user or group for whom you are setting permissions and click Select. Select user or group
  5. Make sure the necessary permissions are set for the user. Setting permissions for a user
  6. Specify to which objects the permissions should apply (i.e. inheritance). In this case select This object and subobjects—this will apply the permissions to the root folder and all subfolders. Click OK to close the permissions dialog. Set permissions scope
  7. Click the green checkmark to apply the changes. Changes pending

Now you have an address book created on RU Server and a user with permissions to read and write to this address book. The next step is to set up sync on the Viewer side.

Configure Viewer

To start syncing your address book you must sign in on RU Server using the account created in the previous step.

  1. In Viewer click Sign in at the top right corner of the window. Sign in button
  2. Enter the account login and password created in the previous step and click Servers. Sign in window

    Alternatively, you can open the server list if you go to the Manage tab and click Server manager.

    Access server list from toolbar
  3. Click Add. Add server
  4. Enter a descriptive name for your server and the server IP address or DNS name. Click OK. Enter server address
  5. The server will appear in the list. Select it and click OK. Server list
  6. Make sure the server is selected in the dropdown list and click OK to sign in. Sign in on the server
  7. You will know that you have signed in on the server if your username is shown at the top right. Signed in successfully
  8. Viewer will prompt you with a message asking if you want to connect to the server address book. Click Show address book list. Address book notification
  9. Select the server address book that you want to sync and click Add. Address book list


    If you skip adding a synced book now you can always add it later. Make sure you are signed in on the server, go to the Manage tab, click Address book managerAddRemote (synchronised) and select the address book from the list.

  10. The address book will appear in your Viewer. The cloud icon means that this is a synced address book. Synced address book in the Viewer

Work with a synced address book

Depending on your account permissions set on RU Server, you can view, add, edit or delete folders and connections in the synced address book.

Populated address book in Viewer

Any changes made to the synced address book by one of the team members will be immediately reflected in the server address book and propagated to the Viewers of other team members once they sign in on the server.

Set up automatic import

If your RU Server doubles as a routing server for your Internet-ID connections, you can have it automatically add Hosts to your synced address book when they connect to your RU Server.

  1. Open Admin Console and go to FileAddress book manager. File menu - Address book manager
  2. Create a folder in your synced address book. You can call it "Inbox". Create Inbox folder
  3. Go to FileAuto-import. Auto import menu
  4. Turn on Use auto import, select the "Inbox" folder from the dropdown list and click OK. Turn on auto-import

Automatic import setup is complete. The next time a new Host connects to your RU Server, it will be added as a new item to your server address book.

Do I have to keep connections in the Inbox folder?

No, it's not necessary. Once imported, you can move them from the Inbox folder to another folder in the same address book. Duplication will not occur, because RU Server remembers that these Hosts have already been imported to the address book.

Default connection properties

When RU Sever automatically imports a Host as a new connection to your address book, it only knows the Host's Internet-ID code. Other connection properties are added with their default values. You can change the defaults using the Default connection properties dialog.

  1. Go to FileAuto-import. Auto import menu
  2. Click Default connection properties. Default connection properties button

General tab

By default, RU Server uses the Host computer name as the name of connection. Use the General tab if you need to add a prefix to the connection name.

General tab

For example, the Host computer name is "DESKTOP-PC". If you added "HOME-" as the prefix, the Host will get imported to your address book with the connection name "HOME-DESKTOP-PC".

Connection tab

In the Connection tab you can specify what Internet-ID server to use for this connection. If you use RU Server as your Internet-ID routing server, you can specify it here.

  1. Select Internet-ID and click Change. Connection tab
  2. Specify your server details and click OK. Connection tab
  3. The currently used ID server will be shown in the tab. Connection tab

Network tab

This tab corresponds with the Network tab in connection properties.

Network tab

Security tab

If you use the same access password for all your Hosts that get imported into the address book, you can specify it here. The password (in a hashed form) will be saved in the address book.

Security tab
This website uses cookies to improve user experience. By using this website you agree to our Terms of Service and Privacy Policy.