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Remote Utilities Blog

Streamlining File Management for Business Networks

Where are your most important files located? Most employees in a business know where to find what they use on a regular basis, but what if a key employee is out for the week or has left the company when something major comes up? File management is an often overlooked aspect of managing a business network. The larger your company grows, the more important file management becomes. Consider the tips below as a starting point for examining your file management system.



Emphasize Organization

If possible, you should encourage your employees to use a uniform file management system for any files that may be shared on your network. One option you can consider is to create a directory of main folders on your network drive that all other files will go into. These folders would be under the control of management or the IT team, so their names wouldn’t change. This ensures that, for example, all budget information goes into the network folder labeled “Budgets” rather than having one employee putting files into “Budgets,” another into “Budget,” and yet another into “Yearly Accounting.” It’s often very surprising how many seemingly self-evident names people use in their filing systems.

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Evaluating your Cloud Security

So you’ve made the move to cloud computing, but you’re hearing all sorts of rumbles about security issues. What do you do? Because cloud storage involves making access to the information you’re storing easier for employees on the goal and because most people who use cloud computing go through a third-party managed services provider, there is always a concern about data security. To make sure your information is secure, follow these tips when getting onto the cloud.



Create an Evaluation System for your Assets

One common mistake that a lot of people make is placing all their assets on a cloud database or, even worse, making arbitrary decisions as to what gets ported over and what stays on in-house storage devices. The better way of handling this situation is to evaluate your data and place a value on what is absolutely needed and what information should remain carefully guarded for confidentiality reasons. This will allow you to port over the assets that you have a lower value on to cloud storage so you can save space on your business network while also making sure that those items that should absolutely remain under your control do so. It also gives you a guideline to follow in future storage decisions.

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Recent Changes in the Cloud Computing World

The month of March 2014 may well go down as a significant one in the development of cloud technology. Major companies like Amazon, Cisco, and Microsoft made some big announcements, and Amazon.com made some moves as well. Here’s a summary of some of the major changes in the remote computing world that have occurred recently, as well as an in-depth look at what those changes might mean for your business in the present and the future.



Google’s Price Drop

In a bid to compete with Amazon Web Services, Google slashed prices for its cloud storage options across the board. Some of these reductions were as steep as 85%. At the same time, the search engine giant is trying to make its cloud options more appealing to businesses by consolidating their services into one large comprehensive product. The goal of this offering is to allow people to use the cloud for business use, personal entertainment, or simple file storage, depending on their needs and desires. This is a major coup for Google, but it seems like it’s only a matter of time until Amazon responds with a price decrease of its own. The good news is that the consumer wins during such a competition.

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Handling a Remote Network Upgrade

What do you do when it’s time to upgrade your company’s remote infrastructure? In many ways an upgrade that has remote network components to it is similar to a standard hardware upgrade, but there are a few extra considerations that you should keep in mind. When it comes time to do a large-scale overhaul of your existing remote network and move on to a new paradigm, use these tips as a guideline as to some of the things you should look at.



Wait for a Significant Leap

When preparing for an upgrade, the first thing you need to do is decide whether the upgrade is worth the investment cost. Mobile technology is constantly moving forward, and very few companies can realistically keep pace with the rapid advances made in remote networking. What you need to do before you make any sort of upgrade is to analyze the product you are going to move to. Read the company press releases and check out demos if possible. Usually, a company will highlight the key features that are changing, and you can make sure that those features match what you want. Unless your current technology just isn’t getting the job done, you can be careful when it comes to upgrading.

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Building a Workforce around a Remote Model

How do you recruit people for your business? If you are like most companies, you usually restrict yourself to a local pool of candidates, with the occasional possibility of somebody else coming in fr om out of town as long as they can relocate. However, those days are rapidly fading. One of the beautiful things about remote networking is that you don’t have to worry about location as much. It’s perfectly possible to use a remote model to change the way you recruit your workers.



Key Questions to Ask

The biggest benefit that a remote model has when it comes to recruiting is that you don’t have to worry wh ere a potential employee is. If somebody is the most qualified candidate for the position, you can make the job work even if they can’t come in to the office in person. However, before you start considering candidates you need to look at the job itself. How much face to face interaction does the position need? You also need to look at what infrastructure is available to you. Do you have the proper tools to make sure the candidate can participate in teleconferences, meetings, and other important events without having to jump through hoops to do so?

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5 Common Network Mistakes Almost Everybody Makes

Have you ever continually clicked on a button that isn’t working in hopes that the problem would fix itself? Have you ever used a suspicious link when you knew you shouldn’t? Whether you have or not, these are common networking mistakes most people make at one point or another. Here’s a short list of some of the biggest time wasters and security risks that crop up on a business network and how you can make sure you avoid them.



1: Overreliance on Cloud Computing

Cloud computing is extremely helpful and can be a great way for businesses to store a lot of data without having to deal with physical servers on site. However, you need to realize that when you put your information in the hands of somebody else, you’re exposing it to a higher chance of human error. An accidental deletion on the part of your managed services provider, an employee who doesn’t follow the proper security protocols, or a simple account management error can result in a lot of lost data. While you should use cloud computing if it is right for your company, make sure your data is accessible somewhere else as well so you don’t fall prey to the higher chance of human error.

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